Privacy policy

Purpose

 

This privacy policy sets out how the Stonehaven Charitable Trust uses and protects any data given to us. The Stonehaven Charitable Trust provides grants to registered charities and part of our grantmaking process is to receive applications from such organisations. We are committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when applying for a grant then you can be assured that it will only be used in accordance with this privacy policy.

 

What data do we collect, why and from whom?

 

The only data we hold are of those organisations who apply to the Stonehaven Charitable Trust for grants on behalf of their organisations. Applicants are asked to provide contact details so that we can correspond with your organisation throughout the grant process. We will collect the following information:

 

Name of charity & registered charity number

Charity Commission registered address of charity

Name, position at charity, phone number and email address for main contact person

Second phone number if you wish to provide this information.

 

How do we collect your data?

 

All the information we may hold about you has been provided directly to us by you, or by an organisation supporting you with your consent. The information is held on a secure database.

 

Protecting your data

 

We keep your data secure in our database with appropriate security mechanisms in place. Our policy is not to share your data with anyone else or any other organisation, unless it is with other grantmaking organisations who may be interested in making a grant to your organisation. We will retain all data supplied to us for a minimum period of six years, after which it is removed from the database.

 

Our responsibilities

 

The law requires us to tell you the basis on which we process your data. If the law requires your consent to process data in a certain way then we will obtain it before carrying out that activity. In other cases the law allows us to process data if it is in our legitimate interest to do so, but only as long as we need to and your “interest or your fundamental rights and freedoms are not overriding”. In practice this means we check that we will not cause you harm by processing your data and that it is not overly intrusive.

 

Your rights

 

The law requires us to tell you that you have a variety of rights about the way we process your data such as:

 

• Where on specific occasions our use of your data requires consent you may withdraw this consent at any time.

• Where we rely on our legitimate interest to process data you may ask us to stop doing so.

• You may request a copy of the data we hold about you.If you are not satisfied with the way we have processed your data then you can complain to the Office of the Information Commissioner.

 

 

The Stonehaven Charitable Trust is registered with the Office of the Information Commissioner, reference number ZB880902.

 

Contacting us

 

If there are any questions about this privacy notice you can contact us at: The Stonehaven Charitable Trust stonehaventrust@outlook.com